Creating an Employee in Frappe HR

Creating an Employee in Frappe HR
Frappe / Frappe HR

Creating an Employee in Frappe HR

Managing employee information efficiently is crucial for organizational success. Frappe HR comes handy to simplify this process, offering a user-friendly employee master that captures comprehensive details. In this guide, we’ll walk you through creating an employee in Frappe HR.

How to Create an Employee in Frappe HR

Welcome to the transformative realm of Frappe HR, where the intricacies of workforce management are simplified, and the journey of creating an employee becomes a seamless experience. In today’s dynamic business landscape, the ability to efficiently manage human resources is not just a necessity but a strategic imperative.

This guide, Creating an Employee in Frappe HR, is your compass in the world of modern HR solutions. We explore the user-friendly interface of Frappe HR, unveiling a step-by-step walkthrough that empowers you to harness the full potential of this robust system. Whether you’re a seasoned HR professional or a newcomer to HR systems, this guide ensures that you navigate through the complexities with ease.

Prerequisites for Creating an Employee in Frappe HR:

  • Company Setup: Begin by configuring company details within the system.

Steps for Creating an Employee in Frappe HR:

  • Navigate to the Employee master with Home > Human Resources > Employee
  • Click ‘New’ to initiate the employee creation process.
  • Enter mandatory details like Name, Gender, Date of Birth, and Date of Joining.
  • Save the entered information.


Beyond the basics, Frappe HR offers an array of features to build a comprehensive employee profile.

  • Employment Type: Define the Employment Type – whether Intern, Contract, Full-time, Part-time, or Probation.
  • Create User: Link a User ID to the employee for streamlined access management. Check ‘Create User Permission’ for record access restrictions.
Creating Employee in Frappe HR
Creating Employee in Frappe HR
  • Joining Details: Capture key joining details – Offer Date, Confirmation Date, Contract End Date, Notice (Days), and Date of Retirement.
Creating Employee in Frappe HR - Joining
Creating Employee in Frappe HR – Joining
  • Department and Grade: Group employees by Department, Grade, Designation, and Branch. Specify the reporting authority in the ‘Reports to’ field.
  • Leave Details: Save Leave Policy and Holiday List details, specifying the type and number of entitled leaves.
  • Salary Details: Select the salary payment mode – Bank, Cheque, or Cash.
Creating Employee in Frappe HR-Salary
Creating Employee in Frappe HR-Salary
  • Contact Details: Record the employee’s contact information – Mobile Number, Current and Permanent Address, Personal and Company Email ID.
Creating Employee in Frappe HR-Contact
Creating Employee in Frappe HR-Contact
  • Personal Details: Include family background, passport details, health information, and more.
Frappe HR -Personal Details
Frappe HR-Personal Details
  • Educational Qualification: Input educational details – school/university, qualification, level, year of passing, class/percentage, and subjects.
  • Previous Work Experience: Capture previous work experience, including contact details of the previous company and total experience in years.
Creating Employee in Frappe HR-Education & Experience
Creating Employee in Frappe HR-Education & Experience
  • Exit: Record exit details – resignation, exit interview, leave encashment, and the relieving date.
Creating Employee in FrappeHR Exit
Creating Employee in Frappe HR – Exit

Note: Setting an employee’s status to ‘Left’ restricts further access to the master.

Additional Features

You can also explore some additional features like Emergency Contact, Health Insurance, Personal Bio, and History in the Company through Employee Master.

By leveraging Frappe HR’s comprehensive features, create a detailed employee master for efficient workforce management. Empower your organization with Frappe HR – where managing your workforce is streamlined and insightful.


In conclusion, mastering the creation of an employee record in Frappe HR sets the foundation for efficient workforce management. The seamless process outlined in this guide not only captures essential details but also unlocks a range of features to build a comprehensive employee profile.

Frappe HR’s user-friendly interface ensures that the creation and management of employee records are intuitive and straightforward. The system’s ability to handle various aspects, from basic personal information to in-depth educational and professional details, empowers organizations to have a holistic view of their workforce.

By implementing Frappe HR, businesses can not only streamline HR operations but also make data-driven decisions with ease. The solution goes beyond mere record-keeping; it becomes a tool for strategic workforce planning and development.

As organizations navigate the complexities of the modern workplace, having a reliable HR management system like Frappe HR becomes increasingly vital. The ability to capture, organize, and access employee information efficiently contributes to a more agile and responsive organizational structure.

In essence, creating an employee in Frappe HR is not just a routine task; it is a gateway to enhanced workforce visibility, improved decision-making, and ultimately, organizational success. Embrace the power of Frappe HR for a seamless and insightful approach to managing your most valuable asset – your people.

If you’re looking for expert assistance to implement, customize and support ERPNext or FrappeHR and unlock its full potential for your business, we’re here to help. Drop us a message, and our experienced team will be delighted to guide you.

You can reach us via email at or give us a call at +91 9841205845.

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